Wedding Rentals & What You Should Know – from Party Palace

The further I get into wedding planning, and the closer it gets to the big day, I find myself Googling more for actual planning information, insider info, instructions, etc. and less the frilly, pretty pictures that started this whole wedding-blog-obsession. 


I have the layout of my wedding figured out.  I know how I want it to look. My brain is chalk-full of pretty images and ideas to incorporate into the day.  What I don’t have, is someone telling me what I need to look for with vendors, last-minute things to consider, what I really need and how it holds up to what I really want.  You know – all the little things first-time brides may not consider.

Because I’ve found a shortage of this through my Google searches, I’ve decided to start sharing more of this information I have been able to dig up with you brides-to-be.  Sure, I’m a little A-type, and most of you may not worry about half as much as I do, but it can’t hurt to know and be prepared.

Anyway . . . below is a wonderful inside look into wedding rentals, what you should know, do and think about.

Read on. 

How long have you been in business?

Party Palace has been around for about 30 years. 

What is the busiest season for rentals?

Our busiest time is from the beginning of May until the end of September.

What wedding rental seems to run out the quickest?

We run out of canopies, tables, chairs and round linen the quickest.

What is your cancellation policy?

Our cancellation policy states that as long as you cancel 30 days before your event you will not be charged a fee.  If you cancel within the 30 days we charge a 15% cancellation fee.  This does not include cutting back, however.  You can cut back on quantity up until the week-of without charge.

What is the biggest misconception about the event rental industry when it comes to rentals?

That everything is brand new.  They are rental items so they’re not perfect, but we do take care and pride in everything we have.  Little imperfections your guests will more then likely not notice.

What things should a bride consider when selecting their venue?

There are lots of things that need to be considered.  First, does it fit with you and your groom’s vision of you want for your wedding.  Is there enough parking for all of your guests?  What kind of kitchen facility does it have?  If you are having a canopy, is the ground flat, are there power lines overhead? Underground sprinklers?  Last, does the price fit what you are getting?

What is one thing a bride should save on when booking with you?

Some brides rent double the amount of chairs so they have enough to set up for the ceremony AND the reception.  You can rent just the amount you need and have either your guests grab their chair or have the groomsmen and ushers move them, while your guests go through the receiving line.  Also, the style of chair makes a difference in cost.  You can choose the style that is cheaper to save money.

What is one thing a bride should splurge on when booking with you?

For an outside wedding I would say a canopy.  It provides shelter from rain and sun. 

What is the worst story you have heard about a mistake someone has made in your industry?

The worst thing I’ve heard of was being overbooked.  There was a time when a venue overbooked on a weekend luckily it was a large outside area so it all worked out.  Also, there have been times when other rentals companies have overbooked themselves on items. 

What are a few things a bride should review in contracts with you and with their venue?

First of all make sure you understand our cancellation policy.  Also, understand that if anything is broken, missing, or damaged, it is your responsibility to pay replacement charges.  As far as the venue goes, if you are having things delivered, make sure that you have a place to store the items until we can pick them up.  Also, make sure your venue is okay with our delivery and pick up times. 

What is something you wish all your bridal clients knew or a certain thing you wish all of your clients would do to make working with them easier?

Not to worry about the little things; everything will come together in the end.

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Filed under ceremony, Reception, rentals

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