the list final faded

Brace yourself, this list is LOOONG! Here is a  compilation of all the wedding details you’ll need to accomplish from the day of your engagement to the days following the wedding. The|List may not be the same for everyone, it is simply an idea of the most common and significant tasks to think about in your planning process.  Mine was adapted from The Knot website’s planning resources. 

Don’t be overwhelmed.  Take each task one step at a time and remember . . . I’m right here with you 🙂

12 + Months }

º Start interviewing caterers

{ 9-11 Months }

°Start looking for an officiant that suits your style and spirit.

°Choose your bridesmaids/groomsmen and ask them be in your wedding party.

°Contact newspapers to announce your engagement.

°Decide on a caterer. Hash out a rough price per head and begin working on your menu.

°Start looking for bridal gowns and head to the stores to try them on.

°Finalize your guest list.

°Start investigating any ethnic or cultural traditions you might want to incorporate into your ceremony or reception.

°Sign your caterer contract and send in a deposit.

°Start auditioning reception bands or DJs.

°If you’ve chosen an outdoor ceremony or reception site, look into tent and lighting rentals.

°Set up appointments with various florists to discuss options.

°Decide on and meet with your officiant to discuss ceremony structure and any religious requirements.

°Interview and get price lists from several wedding photographers and videographers.

°Book reception band or DJ, sign the contract and send in the deposit.

°Brides: narrow down your gown decision and make a final decision.

°If you plan to use frequent flier miles to travel to your honeymoon destination, book your flight now.

{ 6-8 Months }

°Start looking into registering for gifts.

°Request demo tapes from ceremony musicians if you plan to have them play during your nuptials.

°Think about how you might want to wear your hair.

°Begin looking for a baker to make your wedding cake. Your caterer is probably the best source for leads.

°Reserve your photographer and videographer, sign a contract and send in your deposit.

°Start searching for your bridesmaids dresses.

°Choose a florist and send in your deposit to reserve their services.

°Go over a list of what you expect of your Maid of Honor and Best Man during the wedding process.

°Register for you wedding gifts. Don’t forget to add appropriate gifts for you engagement part and bridal shower as well.

°Set aside blocks of hotel rooms for your out – of – town guests.

°Brides: Decide on your bridesmaid dresses.

°Purchase and send Save-the-Date cards if you’re having a wedding over a holiday weekend or at a faraway locale.

°Brides: Collect necessary measurements from attendants or pass along vender information so that they can order the dresses themselves.

°Brides: Order your gown. 

°Start working on your invitation working and design.

°Finalize your invitation wording.

°Finalize menu and service details with caterer.

°Order invitations and announcements (don’t forget plenty of extra envelopes).

°Research and purchase wedding insurance if necessary.

{ 4-5 Months }

°Decide on a floral scheme, choose flowers, and negotiate prices with florist.  Be sure to sign a contract outlining what you agreed upon.

°Start thinking about flower arrangement styles you like, and figure out what flowers will be in season on your wedding day.

°Grooms: Decide what style or formalwear you will be wearing.

°Reserve tables, chairs, and/or other rental equipment you’ll need.

°Book a calligrapher (if you’re using one)

°Grooms: Start planning your groomsmen’s attire: Tux or suit?

°Book hotel room for your wedding night.

°Compile packages for out-of-town guests with hotel reservation and city information, and mail them out.

°Grooms: Decide on your groomsmen’s attire.

°Book your honeymoon flights (if you’re not using frequent flyer miles) and make all your other travel reservations.

{ 2-3 Months }

°Pick out or design a marriage contract required by your religion.

°Brides: Choose your bridesmaids’ accessories (shoes, jewelry, etc.) and either purchase or pass along purchasing information.

°Grooms: Give all of the groomsmen the information they need to buy and/or reserve their attire.

°Shop for and purchase wedding bands.

°If you haven’t registered yet, be sure to do so before any upcoming pre-wedding parties. Hint: At least get a few items on your list.

°Brides: Experiment with your beauty routine, self-tanners, and facials.

°Consider specific ceremeony and reception decoration needs like an aisle runner, flowers, etc.

°Schedule a portrait session if you need one for a newspaper wedding announcement.

°Make or buy favors. Allow extra time for custom-made favors.

°Brides: Make sure your attendants have purchased their dresses and accessories.

°Pick up your invitations.

°Talk to your maid of honor and best man about party plans (such as shower and bachelor party).

°Get anything you need for an international honeymoon (passport, birth certificates, visas, vaccinations, etc.).

°Brides: Buy any lingerie your gown requires in time for first fittings.

°Grooms: If you are renting a tux, visit the formalwear shop to get measured.

°Start addressing invitations or drop them off with the calligrapher (you’ll need to send them out at the two month mark).

°Ask the people you would want to do special performances or readings as part of the ceremony.

°If you are handling the bridesmaid dress order, confirm the delivery date.

°Brides: Confirm delivery date for your gown and schedule fittings.

°Arrange for all insurance policies to include you and your future spouse: health, auto, homeowner’s and life insurance.

°Send wedding bands out to be engraved.

°Grooms: Choose and buy any accessories you will need: shoes, shirt stays, cuff links, and a pocket square.

°Brides: Provide a guest list to bridesmaids for your shower.

°Brides: Begin your fittings.

°Arrange wedding-day transportation for you, your wedding party, and guests (as needed).

°Send out invitations.

{ 6 Weeks }

°As you receive gifts, be sure to update and/or add items to your registry list and record the gifts you get.

°Confirm reservations for your out of town guests.

°Arrange parking for the reception.

°Order liquor, wine and/or champagne if they’re not included in the catering contract.

°Brides: Decide on and purchase major accessories (veil and shoes) prior to final fittings.

°Begin working on vows, particularly if you’re writing your own.

°Begin writing the ceremony program if you’re having one.

°Submit wedding announcement to the newspapers.

°Research local marriage license requirements.

°Buy a guest book (and a nice pen).

°Set aside some time to write thank-you notes for gifts received at the bridal shower.

°Make an appointment to take the veil to your hairstylist and make sure your wedding hair and veil work together.

°Grooms: Attend your bachelor party (make sure to thank the best man afterwards).

°Grooms: Buy gifts for your best man, groomsmen and ushers.

°Brides: Buy gifts for your maid of honor and bridesmaids.

°Finalize vows.

°Brides: Attend final wedding-gown fitting.

{ 3-4 Weeks }

°Send rehearsal dinner invitations.

°Do trial runs of hair and makeup; schedule wedding-day beauty appointments.

°Finish and print ceremony programs.

°Get marriage license and make appointments for blood tests (if necessary). Check when the license expires.

°Work on a list of “must-play” (and “must-not” play) songs for your DJ or band.

°Discuss music with ceremony musicians and agree on final choices.

°Confirm wedding night and honeymoon reservations.

°Wrap all gifts for the wedding party and write each attendant a nice note.

°Brides: Shop for all additional accessories like stockings, earrings, evening bag, etc.

°Have a follow-up meeting or phone call with the officiant to go over ceremony timing and details.

°Pick up wedding rings and check the inscriptions before you leave the store.

°Do paperwork for official documents if you are changing your name.

°Work out wedding day timing and details (who will be there, where the wedding party will dress, etc.) and draw up a schedule.

°Brides: Get a final pre-wedding haircut, if necessary.

°Brides: Make sure you have a garter and “something old, something new, something borrowed, something blue” if you want to include these customs in your wedding.

°Call or email wedding party to relay critical information related to rehearsal and wedding (dates, times, directions, duties).

°Brides: Pick up your gown.

°Finalize any special preferences, readings or ceremony details (in writing) with your officiant.

{ 1-2 Weeks }

°Give final head count to the caterer. Confirm set-up instructions and menu items.

°Brides: Pick up veil and/or headpiece.

°Call location manager and make sure your vendors all have access to the site when they need it.

°Confirm head count, delivery time and location with the cake-maker.

°Brides: Practice walking in your wedding shoes.

°Call guests who haven’t RSVP’d for the wedding and rehearsal dinner. It’s okay to do this, you need a final head count.

°If you’re having a receiving line, determine the order you want everyone to stand in.

°Determine any wedding day assignments for members of the wedding party, and make lists/info sheets as needed.

°Start putting together the seating plan if you’re having a seated reception meal.

°Finalize seating chart. Buy materials for and make place cards (give typed names to the calligrapher if you’re using one).

°Shop and pack for the honeymoon.

°Confirm all final payment amounts with your vendors.

°Confirm location, date and time with photographer; get ideas for “must-take” photos.

°Touch base with your officiant and give him/her rehearsal details and wedding day schedule.

°Confirm delivery locations, times, and final arrangement count with florist.

°Grooms: Pick up tux and try it on. (Do not wait for the day of to do this).

°Confirm location, date and time with videographer.

°Plan any additional night-before activities with friends and/or attendants.

°Fax transportation providers a schedule and addresses for pickups on wedding day.

°Prepare your toasts or thanks to friends and family.

°Grooms: Get your final haircut.

°Give seating chart to caterer, location manager or host.

°Distribute wedding-day directions, schedule, and contact list to all parents, attendants, and vendors.

°Designate who will meet, greet, and handle each vendor on the wedding day.

°Put together an overnight bag for your wedding night and designate someone to deliver it to the hotel for you.

°Brides: Get a manicure and pedicure and confirm big-day beauty appointments.

°Designate someone to collect the wedding gifts (and any cash) brought to the party.

°Confirm date, location, time, and playlist with band/DJ and/or ceremony or cocktail hour musicians.

°Leave a copy of your honeymoon itinerary with someone in case of emergency.

°Put final payments and cash tips in marked envelopes and give to a designated family or friend to distribute the day of the wedding.

{ Day Before }

°Rehearse the ceremony with officiant and wedding party.

°Confirm all specific honeymoon travel plans (including transportation to airport, etc.)

°Give wedding announcements to your honor attendant to be mailed on the wedding day.

°Brides: Pull together wedding gown, veil, shoes, stockings and a last minute emergency kit (aspirin, makeup, safety pins, mints, etc.).

°RELAX at your rehearsal dinner.

°If you need to get up early, set your alarm and arrange for a backup.

°Get some much-needed SLEEP if you can.

{ Day Of }

°Set aside a private moment together after the ceremony to exchange gifts and a congratulatory kiss … or two

°Take a moment to thank your parents and tell them you love them — this is a sweet but sad day for them too.

°Relax, smile and enjoy the day!

{ After the Wedding }

°Arrange for a bridesmaid or mom to pick up your wedding dress and other personal belongings at the hotel if you’re leaving straight to the airport.

°Freeze the top layer of your wedding cake for your first anniversary.

°Take bridal bouquet and other wedding mementos to be preserved if you want.

°Arrange for gown and veil to be cleaned and preserved. Make sure the provider is experienced in preserving wedding gowns.

°Take any personal film to be developed. These will probably be the first photos available since professional proofs can take weeks.

°Mail gifts to parents to thank them for their help and support, if you didn’t give them to them at the rehearsal dinner.

°Make sure all vendor bills have been paid in full.

°Find out when you can expect your edited wedding video (if you used a videographer).

°Within two months of your wedding, set aside some romantic evenings to write that stack of thank you notes.



4 responses to “THE | LIST

  1. cassie frank(kenzie's little sister)

    Kadee, I absolutly love this. I bet this website helps alot of brides. (and grooms). I can’t wait for the big day.


  2. Perfect, exactly what I was looking for! I’m going to combine a few as well as add some additional tips and have checklist available on my website! Thanks for all your help! You are already well on your way to being a better planner than me since I’m already taking ideas from you 🙂

  3. Fantastic list wedding plan reminder Kadee. Like many have said it’ll help help a lot for bride to be’s. Keep the ideas flowing… Thank you!

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